One of the most common problems businesses face is using too much paper. Keep reading to learn more about this problem and what you can do to mitigate it.
If you look around the office right now, you'll probably see lots of paper lying around - invoices, notes, etc. Paper can slow things down. It can take minutes to locate a file from a filing cabinet, unless someone else has the file. It's easier to find information paperless.
Sometimes it's nice to have a paper copy of something for reference, but by going paperless you can help the environment while saving time.
Symantec revealed that 49% of respondents think that information is 49% of the organization's value. How much of your organization is placed in a hard to find, share and use paper documents?
A PricewaterhouseCoopers study revealed that 7.5% of documents are lost and another 3.5% are misfiled. In the span of a year, 1 out of 10 paper documents go missing and have to be recreated. Plus, if you need to comply with any regulations, those documents that go missing can be a compliance issue as well.
More research finds that there are many ways that a company can benefit from taking away paper:
Document management and capture tools can help digitize documents. This places them in a secure, easy to access place. So, instead of rummaging through filing cabinets, your computer, or email for the latest version, you can find the information you need to access faster.
What can you do to mitigate using so much paper:
Feel free to use the section below to list other ways you use to limit paper usage. We hope that this blog post has helped you see the benefits of going paperless.
Sources:
Harak, Ben. (2010). 31 Ways to Reduce Paper Usage. Retrieved April 2, 2019 from, https://www.visionofearth.org/live-green/31-ways-to-reduce-paper-usage/
Studebaker, Kirk. (2017). The 5 Most Common IT Problems Your Company Faces. Retrieved April 2, 2019 from, https://www.coordinated.com/blog/5-common-it-problems